Sample contract letter. A formal written contract is require for the OFS. It is to be  signed by both you and the contact person at the organization youplan t o study. You are free to adapt this sample letter for your use.

LETTER OF AGREEMENT WITH ______

This is an agreement between a group of _____ students at the Bloch School at the  University of Missouri in Kansas City, known as the "group" _____ and the Manager of ______ Unit at ________ .. The course is taught by professor Dick Heimovics who can be contacted at anytime @ (816-235-2345 or heimovicsr@umkc.edu)

The "group" will diagnose the "organization" as a class project.

To accomplish this, the parties agree as follows:

1. The group will perform on-site visits of the ____  unit. The organization will agree to let the group observe  the unit at a scheduled time.

2. The group will interview ________at a scheduled time following the observation.

3. The group will analyze documents that are offered to the public, such as brochures, annual reports,  and other materials made available by the Manager.

4. The group will administer an organization survey to ___members of the unit. The manager will assist the “group” to assure the questionnaire is completed.

5. Each questionnaire will be handled anonymously.

Conduct

1. The group will conduct itself in an ethical, courteous, and business-like manner.

2. The parties interviewed or asked to complete questionnaires shall have the right to refuse to answer any question they feel will disclose confidential information.

3. All information gathered by the group will be held in strictest confidence and will not be disseminated, distributed, or copied for any use other than for class presentation. It will not be shared with other units in the organization or with competitors.

Feedback and Final Report

1. The manager will be provided a final copy of the diagnosis, analysis, and recommendations

2.  Summary results will be reported to the group’s class in a non attributable format.

3.  Members of the organization may be invited to the groups presentation to fellow class embers

Agreed :

Signed by unit manager
Signed by team leader